A party supply store rents out various equipment for parties. One of the items is chairs. They have chairs in varying colors and varying quantities of each color. They wish to enable their customers to define the color and number of chairs that they wish to rent for their event.

For this use-case ‘persons’ and ‘resources’ can be leveraged in a bit of an unconventional method to accomplish the goals of the party supply store.

Products Used

WooCommerce
WooCommerce Bookings

Setup and Configuration

Resources

Create a resource for each color of chair, and set the quantity available for a particular color.

1. Go to: WooCommerce > Bookings > Resources.
2. Select Add Resource.
3. Enter Title.
4. Enter Available Quantity.
5. Publish.

Bookable Product

Create the bookable product.

1. Go to: WooCommerce > Products > Add New.
2. Scroll down to Product Data, and select Bookable Product from the dropdown.
3. Tick the box for Virtual since chair are picked up by customers and require no shipping.
4. Tick the box for Has Persons since the number of persons are used to control the number of chairs available.
5. Tick the box for Has Resources since resources are used to present color choices to customers.
6. Select Fixed Blocks of 1 Day for booking duration, since chairs are rented by the day.
7. Go to the Resources tab.
8. Select from the dropdown each of the chairs you defined in the Resources section above.
   
9. Enter a Label as appropriate, and set Resources are… to Customer selected.
   
10. Go to the Availability tab.
    • Set the Max bookings per block to the total number of chairs available. For example, if there are 200 black chairs, 200 white chairs and 200 gold chairs, then set the max bookings per block to 600.
11. Go the Persons tab.
    • Set the Min and Max persons as needed. Persons is going to be used to allow the customer to define the number of chairs they would like to rent as well as to calculate the price based on the number of chairs booked. In this case, since the number of chairs that can be booked at once will be limited to the number of chairs available for the chosen color, max persons has been set to 200.
    • Tick the box for Multiply all costs by person count to ensure that prices are calculated based on the quantity of chairs.
    • Tick the box for Count persons as bookings to control the number of chairs available for any given block of time.
    • Tick the box for Enable person types and then select Add Person Type, which allows you to set a custom label. For this example, I want the label to be Qty. of chairs
12. Go to the Costs tab and set as appropriate, bearing in mind that block cost will be multiplied by the total number of chairs.
13. Go to the Availability tab and set as needed.
14. Publish.

Usage

The post Party Equipment Rental (Using Persons and Resources) first appeared on CODIBU.

You have a room you would like make available for booking and you would like to collect a 25% deposit during checkout to hold the room.

Products Used

• WooCommerce
• WooCommerce Bookings
• WooCommerce Deposits

Setup and Configuration

Create Product

We’ll need to first create a Bookable Product.

1. In the sidebar of your WordPress Admin, click on Products.
2. Click on the Add New button on the top.
3. Under Product data select Bookable product.
4. To the side of the Product data box you will then tick the checkboxes for Virtual.

You’ve created a basic Bookable Product that we can use for our example. Now it’s time to configure the product. There are primarily rour tabs that we are concerned with.

General Tab

• Product is Virtual (no need to ship anything).
• Product Has Persons.
• Product has Fixed blocks of 1 Day(s).

Availability Tab

Setting the All dates are… to not-available by default is often the best approach when creating complex availability rules. It’s easier to add what is available, then to add what is and what is not.

• Product has All dates are… not-available by default.
• Product has availability configured for Range of days set to Monday to Sunday and Bookable set to Yes.

Persons Tab

This is where you configure Persons. Enabling person types allows you to specify different prices and set minimum and maximum allowed. For our example we want to charge more for Adults, and we want children to be free, but still counted since the room’s capacity is 5 people.

• Product has Min persons 1.
• Product has Max persons 5.
• Product has Enable persons types checked.
• Product has three person types. Adult, Young Adult and Child. Each has it’s own price.

Deposits Tab

WooCommerce Deposits allows you to take a deposit as a percentage, as fixed amount and as a payment plan. For our example, we do not need a payment plan since we will collect the rest when our customer checks in to their room. We are going to choose percentage, but we could easily chose a fixed amount, it just depends on preference.

• Product has Enable Deposits Yes - deposits are required.
• Product has Deposit Type Percentage.
• Product has Deposit Amount 25.
• Product has Default Deposit Selected Type Pay Deposit. The other options is Pay in full.

Publish the booking and you’re set!

The post Deposit Required Booking first appeared on CODIBU.

Alexi has a recording studio and needs a website where people can book his two rooms.

• He is open from 9:00 to 13:00 and 17:00 to 23:00, Monday to Saturday
• He is closed on public holidays and Sundays
• He wants to rent rooms for a minimum of 1 hour and a maximum of 3 hours per booking
• He wants the price to be $7.00/hour but from 18:00 the rate must be $3.00/hr higher
• His rooms are not huge, so the maximum capacity is 5 people per room
• Room #2 is not available on Saturday because he and his friends use it
• He can rent instruments, speakers and cables (Optional: WooCommerce Product Add-ons is used for this)

Products Used

• WooCommerce
• WooCommerce Bookings
• WooCommerce Product Add-Ons
• Storefront

Setup and Configuration

These instructions assume you have already set up a bookable product for Recording Studio, according to steps outlined at Create a Bookable Product.

1. Go to WooCommerce > Products and select the bookable product for your recording studio.
2. Tick the box for Has Resources. A Resources tab opens in the left-hand menu.
   
3. Select Add/link Resource to add two rooms as resources.
4. Name your resource (e.g., Room 1 or Studio 1) when the window opens, and select OK.
   
5. Repeat steps #3 and #4 to add another resource (e.g., Room 2 or Studio 2).
6. Select Manage Resources. A new browser tab opens and shows you the Bookable Resources you created.
   
7. Select Room 1 or hover over Room 1 and select Edit. Configure the room as shown. Update to save.
   Select Room 2 or hover over Room 2 and select Edit > Add Range. Configure the room as shown so it cannot be booked on Saturday. Update to save.
8. Set the global availability for Sundays and public holidays in Bookings > Settings > Store Availability. They are closed those days, so rooms are not available. Save Changes.

1. Return to the Recording Studio bookable product, and go to Product Data. Configure the General, Resources, Availability and Costs tabs as shown.

   

   

   

2. Use WooCommerce Product Add-Ons if you wish to add options. Note the tab Add-ons. In this scenario, two options are configured:
3. Update to save.

Usage

This is how it looks in the front end.

The post Recording Studio (Example with different rates, Resources, Persons and Product Add-ons) first appeared on CODIBU.

You have a yoga studio and would like to offer the option to pre-purchase 10 sessions at a 10% discount. The customer can then book up to 10 yoga sessions at any time using coupons they received after purchasing the Pre-Purchase 10 Yoga Sessions product.

Products used

WooCommerce Bookings
WooCommerce Smart Coupons
WooCommerce Min/Max Quantities

Setup and Configuration

Create the yoga class

Set up the yoga class as you would any other Bookings product via Products > Add new. Here’s what this demo product looks like:

Create the coupon

Start by creating a new coupon via WooCommerce > Coupons:

The following sections on General are particularly important:

• Percentage discount lets you set the discount for the selected product. In this case, it needs to be 100 as we need to give a 100% discount. You could set a fixed price discount; by doing it this way, the coupon will adjust automatically if the cost of the Bookings product changes.
• Valid for lets you set the validity of the coupon. You can set a time frame, or leave it empty if you don’t want an expiration date.
• Prefix for coupon title makes the coupon title look better when it shows up for the customer. It’s helpful if the title is descriptive.

On Usage restrictions tab, set the product that the coupon can be used for, e.g., The yoga class:

On the Usage limits tab, set the usage limit per coupon to 1, so that each coupon can only be used once:

Publish the coupon.

Create the coupon product

Create a new simple product via Products > New and set it up as follows:

The following sections are particularly important:

• Product should be a simple product and virtual.
• Regular price is €20 (the yoga class costs €20) and sale price is €18 due to the 10% discount. This is the price per class, as the customer will be purchasing 10 classes – the multiplication will happen in the cart.
• Coupons is used to select the coupon that we created in the previous step.
• Group of… is set to 10, which is what allows the customer to purchase in sets of 10 classes.

Customer experience

Purchasing coupons

Customers will start out by purchasing the pack of 10 yoga classes. This shows the price per class and that they’ll be purchasing 10 classes:

This displays as 10 classes in the cart:

Once the customer has completed the checkout process, the coupons are available via My Account under Orders, as well as display in the cart and checkout for relevant products.

Purchasing a class using a coupon

Customers go to the yoga class and book it as usual, seeing the normal cost. In the cart, customers are able to see coupons that can be applied:

Once a coupon is selected, the cost is reduced to €0:

The customer proceeds through the usual checkout flow, but won’t need to pay anything for the class.

If they check their My Accounts page, they’ll see that the number of available coupons is reduced by one.

Refund or cancellation returns the coupon

If the booking is cancelled or refunded, the coupon is returned to the customer so they can use it again.

The post Book Yoga Classes after pre-purchase of 10 sessions (Using Smart Coupons and Min/Max Quantities) first appeared on CODIBU.

How to create custom availability settings to include hours and custom date ranges.

Bookings should:

• Only be available on Mondays 8:00 AM to 4:00 PM
• Not be available on September 9, 2019

Products Used

• WooCommerce
• WooCommerce Bookings

Setup and Configuration

Bookable product

1. Go to: Product > Add Product
2. In Product Data, select Bookable product
3. Set the Booking duration to “Fixed blocks of 1 Hour(s)”

Availability settings

• All Dates are not-available by default. This setting will be overridden by the availability ranges listed below.
• First block starts at … 8:00 AM
• Range type
  • Custom Date Range | From: 2019-09-09 | To: 2019-09-19 | Bookable: No
  • Monday | From: 8:00 AM | To: 4:00 PM | Bookable: Yes

The availability rules will be applied from first to last.

Usage

The customer will see this the availability option:

The post Custom availability with date and hour range first appeared on CODIBU.

You own an Arctic Adventure business where you offer two packages. A basic and a premium. You have 40 snowmobiles that can be rented at any given time. The basic package is for a group of up to 40 people which allows you to select the amount of snowmobiles you will be renting. With the premium package you would like for all 40 snowmobiles to be automatically reserved if a customer reserves a time. This package is often used by companies with employees that will be using the snowmobiles.

This example will show you how to configure both the basic and premium bookable products. There are two important rules.

1. If there are snowmobiles already used by the basic package, then the premium package is not available because it requires 40 snowmobiles to be available.
2. If a customer reserves time on the premium booking, then all 40 snowmobiles must not be available to the basic package for the reservation, essentially reserving all 40 snowmobiles.

Products Used

• WooCommerce
• WooCommerce Bookings

Setup and Configuration

Create Product

We’ll need to first create two Bookable Products, one for each location. We will call ours Uptown and Downtown.

1. In the sidebar of your WordPress Admin, click on Products.
2. Click on the Add New button on the top.
3. Under Product data select Bookable product.
4. To the side of the Product data box you will then tick the checkboxes for Virtual, Has Persons, and Has Resources.

You’ve created a basic Bookable Product that we can use for our two packages. Now it’s time to configure the product. There are primarily four tabs that we are concerned with.

General Tab

• Product is Virtual (no need to ship anything).
• Product Has Persons.
• Product Has Resources.
• product has Fixed blocks of 5 hours.

Resources Tab

This is where you configure how your resources will be used. We talk about how to create a resource further down. We want our resources to be selectable by our customers, instead of being automatically assigned.

• Product has Resources are Automatically Assigned.
• You can add resources by clicking on the Add/link Resource button.
• Set the price for the resource as desired.

Create Resources

For our example we will name our resource “Snowmobile”.

• Product has Title set
• Product has Available Quantity 40.

Availability Tab

Setting the All dates are… to not-available by default is often the best approach when creating complex availability rules. It’s easier to add what is available, then to add what is and what is not. The buffer period we set here allows our trainers time to travel between locations.

• Product has Max bookings per block set to 1.
• Product has All dates are… not-available by default.
• Product has Range type Time range (all week).

Persons Tab

We are going to set the min and max amount of persons to 40, which means that there has to be 40 persons to book this reservation. By enabling Count persons as bookings we are linking the amount of resources and persons together. 40 snowmobiles and 40 persons. So when the reservation is made, 40 persons will automatically be added and that will use all 40 snowmobiles.

• Product has Min Persons set to 40.
• Product has Max Persons set to 40.
• Product has Multiply all costs by person count Enabled.
• Product has Count persons as bookings Enabled.

Publish the booking, then create the second location remembering to attach the resources there as well, and you’re set!

The post Arctic Adventures – Reserve All Resources with a single booking first appeared on CODIBU.

James has a lakeside cabin that people can rent for a fishing trip. It can accommodate 10 people at any time. He wants to create three available time slots:

• Availability A: 7:00 am to 7:00 pm
• Availability B: 7:00 pm to 7:00 am
• Shared Resource Availability: 24-hour slot of 7:00 am-7:00 am

If someone books Availability A, the availability blocks need to be decreased both for Availability A and Shared Resource Availability. If someone books Availability B, the availability blocks need to be decreased both for Availability B and Shared Resource Availability. If someone books Shared Resource, the availability blocks need to be decreased for all three.

Products Used

• WooCommerce
• WooCommerce Bookings

Setup and Configuration

James needs two different products to handle this scenario. The first product is for Shared Resource Availability (24-hour blocks). The second is for Availability A and B.

1. We will create a resource and call it Spaces which will be a resource shared across both products. Create a resource like this one:

1. Then create the first bookable product for the Shared Resource Availability. We will call ours Fishing Lake Rental – 24 Hours.

1. Now create the product for the Availability A and B. We will call ours Fishing Lake Rental – 12 Hours.

The post Bookings Use Case: Fishing Lake Rental (Example with Shared Resources) first appeared on CODIBU.

You want to sell entry tickets to your theater show, and charge a different price for adults and for kids.

Products Used

• WooCommerce
• WooCommerce Bookings

Setup and Configuration

To set up different person types:

1. Go to WooCommerce > Products and select the Bookings product you’d like to modify.
2. Scroll down to Product Data and tick the box for Has Persons. This adds a Persons tab on the left-hand menu.

   

3. Select the Persons tab, and tick the box for Enable Person Types. This allows you to offer different booking costs for different types of individuals, e.g., Adults and children.
4. Select Add Person Type, in the window that displays.
5. Add multiple types and include a name within the Person Type Name: field from this section. If you add a different base cost to each of the person types, they will be charged different prices for the booking.

   

6. Update.

Usage

Your product will look like this on the front end.

The post Bookings Use Case: Set Different Price for Adults vs Children first appeared on CODIBU.

A hotel or property rental agency wants to offer rooms that are priced based on duration of stay. A longer stay gets a discounted rate.

Base price is 30USD.

• If customer is booking only 1 day, then price is 30USD/per day
• If customer is booking 2-4 days, then price is 27USD/per day
• If customer is booking 5-8 days then price is 24USD/ day

Products Used

• WooCommerce
• WooCommerce Bookings

Setup and Configuration

In this example, each day would be considered a block. The Block Cost would equal to the cost per block (or day in this case) within that block range and its preceding blocks.

Create Product

We’ll need to first create a Bookable Product.

1. In the sidebar of your WordPress Admin, click on Products.
2. Click on the Add New button on the top.
3. Under Product data select Bookable product.
4. To the side of the Product data box you will then tick the checkboxes for Virtual and Has Persons.
5. In our example we have enabled Pass shipping/tax. You do not need to do this step unless you wish to pass these costs off to the Product Vendor.

General Tab

• Product is Virtual (no need to ship anything).
• product has Bookings duration set to FixCustomer defined blocks of 1 day(s).
• Product has Minimum duration set to 1.
• Product has Maximum duration set to 8.

Costs Tab

Booking 1 day will cost $30/per day. Booking 2-4 days will cost $27/per day and booking 5-8 days will cost $24/per day. So you pay less per day the more days you book.

• Product has Base Cost set to 0.
• Product has Block Cost set to 0

Please note: This set up does not work with WooCommerce Accommodation Bookings.

The post Change Price of Booking Based on Duration of Stay first appeared on CODIBU.

Susan is the director of a local museum and wants people to book online to have competitive prices on the market.

• Museum is closed on Mondays, Christmas and January 1
• You can book for a day, then come when it’s best for you, there’s not a preferred time
• Adult price is $ 10 per ticket and children is $ 5
• Maximum number of people each day is 250
• On Sunday adults pay half price and children ticket is free
• You must print your booking receipt as the barcode on it will be needed to verify your ticket (optional, you need WooCommerce Order Barcodes 1.1.1 for this)

Products Used

• WooCommerce
• WooCommerce Bookings
• WooCommerce Order Barcodes
• Storefront

Setup and Configuration

Museum Tickets

1. Go to: WooCommerce > Products > Add New to create a bookable product for the museum.
2. Scroll down to Product Data > General tab.
   • Select Bookable Product from the dropdown.
   • Tick the box for Virtual because nothing requires shipment.
   • Tick the box for Has Persons.
   • Set Fixed Blocks of 1 Day for the booking duration.
3. Go to the Availability tab.
   • Enter Max Bookings per Block and Min/Max Block Bookable as appropriate
   • Enter Range Type and Days/Dates and whether it is bookable. More info at: Create a Bookable Product.

     

4. Go to the Costs tab.
   • Enter the Base, Black and Display cost as appropriate
   • Enter the Range Type, Days/Dates and Base/Block cost if using.

     

5.  Go to the Persons tab to set different prices, e.g., Adults, children, seniors, members, etc.

   

Barcodes

This is optional and requires the use of WooCommerce Order Barcodes.

If you have purchased and installed it, be sure to activate it and configure settings at: WooCommerce > Settings > General > Barcodes. More detailed instructions at: WooCommerce Order Barcodes Setup and Configuration.

Usage

This is what the visitors to the website will see:

If also using WooCommerce Order Barcodes, place an order and receive this on the Thank you page:

Ask customers to print or download this page and bring it with them because the barcode is needed to verify validity of payment.

The post Museum Tickets with Order Barcodes first appeared on CODIBU.